What records do NAPIT assessors want to see?
NAPIT annual assessments follow a clear format. Here's what records you need to have ready, what assessors actually check, and what the common gaps are.
slug: napit-assessment-records title: What records do NAPIT assessors want to see? description: NAPIT annual assessments follow a clear format. Here's what records you need to have ready, what assessors actually check, and what the common gaps are. date: 2026-05-02 tags:
- Compliance readingTime: 5 min read author: CircuitCapture
NAPIT annual assessments follow a similar pattern to other UK competent person schemes — an assessor reviews a sample of your recent work to verify technical competence and record keeping. Understanding what they're looking for means you can build the right habits throughout the year rather than scrambling before each visit.
What NAPIT assessors check
A NAPIT annual assessment for domestic electrical work covers three main areas.
Work samples — the assessor will ask to see records from a selection of recent jobs, typically three to five. They'll review the certification documents for each and check that the scope of work is consistent with your NAPIT registration category.
Specifications and estimates — NAPIT's assessment criteria include a requirement to see job specifications and at least one estimate or quotation per job reviewed. This is worth noting specifically: your quote is part of your assessment record, not just your business paperwork.
Registration documentation — your NAPIT registration number should appear on your job documentation. Insurance, qualifications, and scheme registration details are also verified.
The records you need
For each job that might be sampled during your NAPIT assessment, you should be able to produce:
- The job address and date of work
- A scope of works or job specification — what was done, in enough detail for an assessor to understand the nature of the job
- An estimate or quotation for the work
- The relevant certification document — EIC, EICR, or Minor Works Certificate
- Your NAPIT registration number on the documentation
The estimate requirement is one that catches some sole traders out. Many keep good certification records but treat quotes as throwaway documents once the job is won. Under NAPIT's assessment framework, that quote is part of your job record.
How long to keep records
NAPIT requires records of notifiable work to be retained for six years from the date of completion. This aligns with the standard limitation period for contract disputes under English law and mirrors the requirement across other UK competent person schemes.
Digital records are acceptable and considerably easier to manage than paper over a six-year period.
What assessors are not checking
NAPIT assessors are not auditing every job you've done. They're sampling. They're not marking documentation for style — a clear, legible job record that contains the required information is sufficient. The bar is not high. The issue for most sole traders is consistency, not quality.
Jobs that fall through the gaps — small jobs, repeat customers, informal arrangements — are where records most often go missing. Every notifiable job needs a record, regardless of size.
Connecting your quoting workflow to your records
The most practical improvement is to make record creation a natural output of the quoting process. If the document you send a customer already contains the address, scope of works, date, and your NAPIT registration number, it functions as the job specification your assessor wants to see — with no additional effort.
CircuitCapture generates a structured job brief and estimate from a WhatsApp voice note recorded after your pricing visit. Your NAPIT registration number is stored once and appears on every document automatically. The result is a job record created as a byproduct of quoting — not a separate administrative task.
Summary
NAPIT assessors want to see job records that include a scope of works, an estimate, and the associated certification document — with your registration number present throughout. Building that record as part of the quoting process, rather than retrospectively, is the most efficient way to stay assessment-ready year round.
For a broader look at scheme record keeping, see What NICEIC actually wants in your job records.